Property Management Tips to Boost Team Morale When Clients Leave

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Updated June 9, 2022

Losing a client can be like losing part of your team. It hurts morale, and it leaves you wondering what happened. The truth is that when clients leave, there are always reasons why they decided to move on. As property managers, you have the opportunity to use this information as a way to improve your services and make sure that you retain all of the good clients that we currently have!

How can property management business owners maintain employee morale when a client leaves and use the situation to learn and improve? Use these property management consulting insights to turn lost business into a catalyst for growth!

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How Do You Respond When Losing Good Clients?

Losing clients (despite your team's best efforts to serve them well) can be a hard pill to swallow. Sometimes, poor team morale can lead to losing clients. Losing business can also damage employee attitudes and confidence. 

Employees who are frustrated with their job and overworked won’t serve clients welland you'll struggle to keep good clients long-term. When clients leave, morale sinks lower, and the cycle continues.

Your team members are some of your most significant assets. So, how can a property manager respond when their team isn't excited to come to work every day? It’s easy to get discouraged when a good client leaves, but a healthy company takes stock of the situation and moves forward with renewed vigor to serve clients well. 

When Clients Leave, Do These Things

Successful business owners know that something needs to change when clients leave to prevent it from becoming an ongoing issue. Without enough doors under your management, your property management company can't succeed! Losing one client is a sign that it's time to review operations, talk with your team, and find out what went wrong (and how to prevent it from happening again). 

Review Property Management Business Operations and Communications

Most clients don't leave for another property management company without reasons for doing so. While not every client is a good fit for your businessand sometimes clients leave despite serving them exceptionally wellwhen a property owner leaves, healthy companies review operations and communications to make sure they did everything they could to manage that relationship with excellence.

Ask a few questions of your team (and make sure to dive deep into the answers):

  • Did you deliver what you promised (or not)? If not, what fell through the cracks or fell short of the client's expectations? 
  • Did your property owner feel well-served (or not)? Was there any feedback from the client or indications that they weren't happy? What did you do to respond to their concerns?
  • Did your tenant feel heard and well-served (or not)? When a tenant doesn't renew their lease, did they give a reason? Could you have done more to encourage them to stay?
  • What needs to change to serve property owners and tenants better? This is a tough question and can have several answers. If a property owner left because of mistakes or unmet expectations, it might be time to review processes, technology, and your employees' capabilities to make sure your company delivers the best property management services in your market. 

Successful property management business owners don't often have a flawless rise to the top. Learning how to communicate as a property manager and how to recover from mistakes (and lost business) is a sign of a healthy company that can adapt services and skills to keep more clients longer and add more doors for growth. 

Female entrepreneur leading presentation to team in meeting room at office

Talk With Employees

Check in with employees and take their temperature. Whether a mistake (or series of errors) led to the client taking their business elsewhereor they simply left despite everyone's excellent hard workuse the opportunity to build relationships with your team members and boost their morale

Team members with too many doors and not enough time in the day simply can’t serve clients well, no matter how hard they try. Clunky processes and outdated software won’t help them, either. Sometimes, hearing directly from your team is the best way to understand where processes fall short, where more training could improve performance, and what kind of software could help them manage doors and clients more successfully. 

Put a Plan in Place for Property Management Success

Don't sit idly by while clients leave, and hope new clients will show up soon! Failing to address unhealthy aspects of your company will lead to more lost business and unhappy employees. Work with a property management consultant to identify operational weaknesses, diagnose why clients leave, and implement a plan to recover and grow. 

A well-equipped and well-trained team will perform better and be happier throughout their workday. You'll also experience more property management success!

Turn Morale Around With a Property Management Coach!

As property managers, we know that it’s not always easy to keep your clients or team happy. When clients leave, and morale starts to suffer, you need a plan of action fast! Take time out from trying to chase new business and focus on what’s happening and improving operations to retain more clients. 

Real-Time Consulting Services is here to help with the best property management tips and insights! Sometimes discovering the underlying issues that cause real estate owners and tenants to leave requires an expert third-party review. If you're ready to keep more clients longer (and boost your team's morale), schedule a free consultation and learn more about our consulting services!

Learn more about what it takes to create a healthy company! Download our free guide, the "10-Point Inspection Checklist."

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