5 Ways Property Managers Can Attract New Property Management Leads

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Updated April 11, 2024

Attention property management company owners: you have not arrived. 

We're sorry to tell you this, but no matter how many clients you have right now, you can never stop looking for more new business! Sitting back and enjoying your current customer base and income is tempting, but to sustain your current level of business (or grow), you need a constant stream of new leads coming to your door. 

Not every property owner will remain a client forever—despite building strong business relationships and providing excellent services with the latest technology. Losing a client (for any reason) means losing income. So, how do property management company owners attract new clients? Follow these 5 tips!

5 Tips to Attract More Leads

1. Define Your Unique Services

What makes you unique? Sure, you provide property management services—but so does every other property management company in your market. What do you do that makes you stand out from the competition? 

Property management business owners must dig into your value proposition to create a business plan and statement that clients can recognize as unique to your company. 

  • What is your mission? Go deeper than "to provide property management services."
  • How do your services fulfill the needs of property owners in your market? Identify pain points and connect them to your solutions. 
  • Why are your services better than other property managers in the market? Compel property investors to choose you because there is no better option for their success!

Property owners have plenty of choices when considering professional property management. Your services must be unique, excellent, and communicated clearly (and succinctly) in your value proposition statement to rise above the competition and attract new leads. 


2. Develop Your Brand

After you have a clear idea of who you are and how you serve property owners and renters, your brand must represent your property management company. However, "brand" is more than a logo. Your brand extends into every area of what you do, from your website to communications, signage, and every interaction with renters and property owners. 

Work through these questions when creating your brand identity. Does your brand:

  • Clearly represent your value proposition? 
  • Tell your unique story? 
  • Set your company apart from others in your market? 
  • Represent your company's identity and personality? 
  • Stay consistent across all platforms?

If your brand is too generic, you'll struggle to attract new clients. You'll also find it challenging to develop a customer base that is the right fit for your company and services. 

The Visuals Represent YOU

The visuals are what potential clients might recognize first, but they are just the "eye candy." Your logo, brand colors, graphics, and fonts are critical aspects of telling your story, but they're not the whole story. Make sure your brand identity and visuals work together to position your property management company as the best choice for investors!

3. Identify Your Target Market

Did you know? Not every property owner in your market is your ideal client. 

When starting your company or recovering from a loss of business or income, it's tempting to go after any property owner who will give you a chance. However, as carefully as you screen potential renters for your property owners, property management company owners must also screen their clients. 

Choosing the wrong clients can be an expensive problem if they aren't willing to listen to your counsel or adapt to your processes. You'll lose time and money working with uncooperative clients while you miss opportunities with clients who are a better fit for your business—and success.

To find your ideal clients, define your target market. Who do you want to serve? What kind of property investors are the best fit for your unique services? Build your client base with property investors you love to serve! You'll help your ideal clients find more success when they are the best fit for your mission. 

4. Create a Marketing Budget For Your Property Management Company

When planning your internet marketing strategies, it is essential to know your spending limit. You need to add value to your management contract to justify the investment. According to a survey, a property management company spends almost $1154 on marketing each month. However, the acquisition price may vary for a new contract, like the realtor referral fees or the Google Ads budget.

5. Create a Professional Marketing Plan

You know who you are and who you want to serve. It's time to get some new clients—or help them find you! 

A marketing plan is your place to document the process of managing and optimizing your digital marketing strategy and creating a roadmap for future growth and business development.

This includes setting SMART (which stands for Specific, Measurable, Attainable, Realistic, and Time-Bound) objectives, vision for digital channels, developing resources, structures, skills, marketing technology, and insight- as we will explore below.

Inbound Marketing

Your marketing plan should include a robust inbound strategy. Using SEO (Search Engine Optimization), keywords, a strategic website, and blog content, positioning yourself as the expert in your market helps potential clients find you! 

Inbound Marketing is a great way to generate new leads and increase the awareness of your website or business online. Today, people search Google for information and help more than ever before in this digital age! Inbound Marketing proactively attracts visitors to your site instead of waiting for them to find you. It's an all-encompassing marketing strategy that includes blogging, social media, email marketing, and lead-generation campaigns.

Professional Materials

Attracting new clients also requires professional materials. Don't use your office printer to create a few business cards. Carry over the quality of your brand with professionally designed and printed business cards, yard signs, flyers for showings, and other materials that make their way into the marketplace. 

Consider Offline Marketing Efforts

Offline marketing strategies utilize offline media channels to create awareness of a company's products and services. These campaigns can include radio and print advertising – including billboards, signs and pamphlets – telemarketing, and television ads.

Companies of any size can use offline media channels to build buzz about products or services. Strategies can include print media, such as newspapers and magazines, or broadcast media, radio, and television. Larger companies often have more resources to create more elaborate campaigns, but even small businesses can achieve success with the right approach.

A Consultant Helps Property Managers Find New Clients

Being a successful property management company owner requires a variety of skills! If you excel at managing properties and renters but struggle with the business and marketing aspects of growing your business, it's time for a property management consultant!  

Deb Newell and the team at Real-Time Consulting Services enjoy coming alongside property managers to help them grow. We'll walk you through the brand identity process, identify your best potential clients, and help you market for success! Contact us for a free meeting! 


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